The invoices, particularly those that require state approval, must be completed and approved five business days before the 10th of each month. The SACWIS payment batch is on the 10th of each month. I've attached the schedule for 2024-2025. Please adhere to the dates to ensure timely approval and payment.
This is just a reminder and resending communication from Monday. The SACWIS team has identified a reimbursability record issue in which payments have been placed back in a "declined for rework" status after adding a new Bridges reimbursability record for a participant. This will impact the payment batch issued on 12/10 unless the below workaround guidance is followed. The next Ohio SACWIS release will correct the issue, scheduled for 12/21. The team identified a workaround that requires a couple of extra steps to ensure these records are corrected. Fifteen cases in withdrawn status need to be addressed today. Please follow up with your Regional Coordinator for assistance. If this is done tomorrow, 12/21/24, you will need to copy the withdrawn record, create a new invoice, and resubmit. This payment will be included in the 1/10/25 payment batch. Please see the attached list of YAs.
If possible, it is recommended to hold off on adding any subsequent reimbursability records, unless it is for a change in housing, until the next Ohio SACWIS release.
Follow the below actions in Ohio SACWIS to re-submit maintenance invoice line items before 12/10:
· In Ohio SACWIS, please select the following:
Financial/Invoicing/Invoicing
You will be automatically directed to the Declined Invoice Records
Click “Edit”
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· On the Service Details Section
o Click “Calculate”
· On the Reimbursed Service Tier Section
New Status: Select Re-submitted” in the drop-down menu.
Click “Save”
·
No action is needed for any withdrawn Admin Payments, as the batch process will automatically recreate these line items.
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· To verify your re-submissions, you can run the Invoicing report by completing the following steps.
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· In Ohio SACWIS, please select the following:
Financial/Invoicing/Search Invoices
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· In the Search Invoice Criteria Section
Select “Declined for Rework” in the Status dropdown.
Click “Search”
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· On the Invoice Search Results Screen
Select “Invoice Search Report”
Click “Go”
Your Invoice Report will generate for review
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· All re-submissions will be reviewed and approved by your supervisor. No action is needed for any withdrawn Admin Payments as the batch process will automatically recreate these line items.
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